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Local Purchase Invoice

Purpose

The Local Invoice is the calculated invoice for one purchase order. This page is for reviewing and printing it.

Before you start

  • You have the right account for this screen (see Permissions and Access).
  • The date and record you are working on are correct.
  • Words you do not know are in the Glossary.

Access

Shipping → Inbound Purchases, then Local Invoice on the order

Screen

The inbound purchase detail the local invoice projects from

Steps

Review and Print

  1. Open the exact purchase order and verify the shipper, the items, quantities and weights, the unit, the rates, the trucking fee and any credit.
  2. Open Local Invoice from the order.
  3. Match every line back to the order.
  4. Reconcile the conversion and the final total.
  5. Confirm the printer and destination, then print.

Check the Conversion

The unit on the line decides the formula:

Unit How the amount is worked out
MT — metric ton Net weight × rate, converted at 2204.590
LT — long ton Net weight × rate, converted at 2240
ST — short ton Net weight × rate, converted at 2000
EACH Quantity × rate
Anything else, or blank Net weight × rate, no conversion

The total is every line, plus the trucking fee, minus the credit.

Fields

Field What it means
Invoice number The order number. A label for the printout, not an invoice identity
Date The time the vehicle left, falling back to the time it arrived
Line amount Worked out from the unit, as above
Total Lines, plus trucking fee, minus credit

Status

There is no stored invoice or print status on this page.

The invoice number being the order number means this is not an invoice number — do not quote it to a customer or to accounting as one.

Notes

  • If a line or the total is wrong, correct the purchase order, then reopen this page. This screen can only show what the order currently says.
  • The date can come out empty. If the "left" time was cleared to an empty value rather than left blank, the date stays empty instead of falling back. Check it before handing the printout over.
  • Printing leaves no record. If the order changes afterwards, your printout is stale — reopen and reprint from the current figures.
  • If the print result is unclear, reopen and reconcile, then let the document owner decide about a reprint.
  • Every source correction and reprint decision is a human judgement.